Transaction ID (Customer Payment ID)

• This is a unique identifier that represents a transaction.
• This is a system generated field when a transaction is initially recorded.

Workflow Type

• DEFAULT is the default value on add mode.
• This is a required field and used to determine the business process of the transaction, whether it requires approval or not.

Currency

• This is a required field. User can use magnifying glass to search for existing currency ID or currency name.

• Currency record must exist in Currency page prior creating journal entry.
• If the user knows already the currency ID, he can input the new value and press the “Enter” key. If a blue hyperlink appears next to the magnifying glass icon, it indicates that the currency ID entered is valid.

• The blue hyperlink next to the magnifying glass is the currency description which allows users to easily navigate to the Currency page if he has access to view currency Information.

Exchange Rate

• This is a required field and is automatically filled in after selecting a currency. However, user has an option to change / update the exchange rate.
• Value should be based on the current exchange rate, particularly when converting from foreign to local currency.

Remarks

• This is an optional field with a maximum length of 1000 characters and is used externally to convey vital information.
• This field is visible in the printed document.

Notes

• This is an optional field with a maximum length of 1000 characters and is used internally to convey vital information.
• This field is not visible in the printed document.

Posting Date

• This is a system generated field which contains the date when the user posts the transaction.

Reference ID

• This is an optional and read-only field.

Status

• This is a system generated field based on the selected workflow which indicates the specific phase / process of the transaction.

Sequence Number

• This is a primary key used to sort the products in ascending order.
• In add mode, this is editable. This cannot be edited after it has been saved.

Sequence Number

• This is a primary key used to sort the items in ascending order.
• In add mode, this is editable. This cannot be edited after it has been saved.

Account Number

• This is a required field. User can use magnifying glass to search for existing Chart of Accounts.

• If the user knows already the account number, he can input it on the field and press the “Enter” key. If a blue hyperlink appears next to the magnifying glass icon, it indicates that the account number entered is valid.

• The blue hyperlink next to the magnifying glass is the payment mode description which allows users to easily navigate to the Payment Mode page if he has access to view payment mode information.

Debit Amount

• Either one of the Debit or Credit field in an item line is a required field. If debit amount is populated, then the credit amount on the right side cannot be populated. However, a corresponding Credit item line with the amount must be created. This field used to indicate the debit amount for the item line, and it allows number with four decimal places.

Credit Amount

• Either one of the Credit or Debit field in an item line is a required field. If credit amount is populated, then the debit amount on the left side cannot be populated. However, a corresponding Debit item line with the amount must be created. This field used to indicate the credit amount for the item line, and it allows number with four decimal places.

Department

• This is an optional field. User can use magnifying glass to search for existing Department.

• If the user knows already the department, he can input it on the field and press the “Enter” key. If a blue hyperlink appears next to the magnifying glass icon, it indicates that the department entered is valid.

• The blue hyperlink next to the magnifying glass is the department description which allows users to easily navigate to the Department page if he has access to view department information.

Remarks

• This is an optional field with a maximum length of 1000 characters and is used externally to convey vital information about the specific item.
• This field is visible in the printed document.